ianw Posted 6 March , 2005 Share Posted 6 March , 2005 Simon, I trust that we will all be informed of developments (for good or ill) as soon as is practicable. I must confess to a tendency to share your rather jaundiced view but have weighed up things and genuinely think that the "softly-softly" approach is our best way forward - but I remain a worried man ! Ian Link to comment Share on other sites More sharing options...
david12656 Posted 6 March , 2005 Share Posted 6 March , 2005 i would like to say i cant belive that someone can even think of thowing away a piece of history but its easy to belive will we ever learn prob not the copies are good it makes them easy to view but no way should the originals be destroyed even if there was no futher info on any of them there are a piece of our nations history and as such belong to us all Link to comment Share on other sites More sharing options...
SMG65 Posted 7 March , 2005 Share Posted 7 March , 2005 Whilst I put complete trust in Ian and am willing to wait and see how things pan out, I feel we should be planning the next step if things go against us. I feel we need to organise a plan of action with the right people putting forward our case. I also believe that the WFA needs to get involved. With an election looming there could not be a better time to get the ear of an MP. I am quite sure that the Labour Government wouldn't want The Sun or the Daily Mail getting hold of this and pulling on the emotional strings of voters. I live in Alan Milburn's area and he wants no bad press at the moment. Two miles north of me is Tony Blair's patch and two miles south is William Hague. If we as an organisation could send a letter of protest to all MP's then this would surely be better than what seems at present to be a piecemeal protest. Is there anyone out there who can organise this if the worst happens? Unfortunately my profession prevents me from taking on this mantle but I'm willing to help in any way I can. SEAN Link to comment Share on other sites More sharing options...
high wood Posted 7 March , 2005 Share Posted 7 March , 2005 Whilst I understand the thrust of your argument that you have found a good deal of information on the back of the MiCs, what is the basis for saying that 10-20% (as opposed to, say, 5-10% or 3-5%) of the MICs have information on the back? I was lucky enough to see a selection of some 200 Medal Index Cards (MICs) and started to record the information on the back before they were whisked away. I was told in no uncertain terms that they MOD did not want the general public to know that there was home address information the back of the cards. Of the 200 cards , some 40-50 had information of the type previously posted, I obviously have not seen all 6,000,000 cards but the point remains that any information is of value and the cards should not be destroyed under any circumstances. Under the Freedom of Information Act, members of the public are entitled to see any document that they wish. I would ask that Forum members write to the MOD via their website and request to see the backs of selected index cards. While we are on the subject, does anybody know why the Medal Index Cards of the Indian troops who fought on the Western Front and in Mesopotamia were not micro-filmed, or even if they still exist? Link to comment Share on other sites More sharing options...
Kath Posted 8 March , 2005 Share Posted 8 March , 2005 Neil, Tried to email you, but it failed. Have put this in full on Ships and navies, under Royal Naval Reserve (Trawler Section) I have just seen this on NA site. Ref:BT 377 Appraisal/destruction information The originals will be disposed of after completion of filming. All surviving record of service cards have been microfiched. Kath. Link to comment Share on other sites More sharing options...
Terry_Reeves Posted 8 March , 2005 Share Posted 8 March , 2005 The Freedom of Information Act does not give the public the right to see any document they wish I'm afraid. There are "qualified exemptions" and "exceptions." However, where a public body refuses a request for information, it must give a reason for its decision. I guess the answer is to test the system; make a request in writing to see specific cards and see what the official attitude is. Terry Reeves Link to comment Share on other sites More sharing options...
Guest Simon Bull Posted 9 March , 2005 Share Posted 9 March , 2005 The Freedom of Information Act does not give the public the right to see any document they wish I'm afraid. There are "qualified exemptions" and "exceptions." However, where a public body refuses a request for information, it must give a reason for its decision. I guess the answer is to test the system; make a request in writing to see specific cards and see what the official attitude is. Terry Reeves I think you will probably find that the other disadvantage of this approach is that there is an entitlement to levy fairly substantial charges for Freedom of Information Act information access. Link to comment Share on other sites More sharing options...
Max Posted 9 March , 2005 Share Posted 9 March , 2005 I think you will probably find that the other disadvantage of this approach is that there is an entitlement to levy fairly substantial charges for Freedom of Information Act information access. Actually Simon, this isn't quite true. These links show the MoD charging policy as it relates to the FoIA. http://www.mod.uk/linked_files/publication.../foifeeproc.pdf http://www.foi.mod.uk/charginfo.asp Andy Link to comment Share on other sites More sharing options...
Kath Posted 9 March , 2005 Share Posted 9 March , 2005 Re. national archives BT377/7 The originals will be disposed of after completion of filming. All surviving record of service cards have been microfiched. Are ALL records going to "disposed of" ????? after copying, even when as with these The original cards contained many different coloured inks, as well as pencil written words, also the fact that these were working documents until the 1950s caused many of the cards to become badly soiled. Consequently, some of the information on the microfiche may not be legible on some of the images. Kath. Link to comment Share on other sites More sharing options...
Guest Simon Bull Posted 9 March , 2005 Share Posted 9 March , 2005 I think you will probably find that the other disadvantage of this approach is that there is an entitlement to levy fairly substantial charges for Freedom of Information Act information access. Actually Simon, this isn't quite true. These links show the MoD charging policy as it relates to the FoIA. http://www.mod.uk/linked_files/publication.../foifeeproc.pdf http://www.foi.mod.uk/charginfo.asp Andy I am very pleased to see this, as there was considerable speculation when the Freedom of Information Act was brought into force that government would use the cost of obtaining information as a way of effectively killing it off. I suspect that in more politically controversial areas this may well be so. Link to comment Share on other sites More sharing options...
christine liava'a Posted 13 March , 2005 Share Posted 13 March , 2005 Copied this with permission of the poster Start of quote: As we go to press, it has come to my attention that in April the MOD intends to destroy some 6 million records of medals issued to WW1 personnel. I think you will agree that we cannot let them do so. Our military expert Paul Reed has been looking into the matter and it appears that the private facility used by the MOD to hold the records at Hayes wants to relocate and charge the MOD for moving the cards. The MOD's response is to get rid of the 140 filing cabinets that contain the 4-6 cards. The National Archives doesn't want to take on the cards because it has already microfiched them and the microfiche has been digitally scanned (see www.documentsonline.nationalarchives.gov.uk). This isn't good enough. This is the only complete and untouched record of First World War soldiers left. Other service records were burned during WW2. Only the fronts of the cards have been scanned and we believe that written on the back of many of these cards is the address that the medals were sent to. Often, it isn't possible to determine whether the record of the medals issued relates to your ancestor or another person without checking this address. First, the cards need to be preserved. They then need to be scanned properly, front and back, and re-indexed. If the National Archives won't step in, perhaps someone else will. The Imperial War Museum? The Veteran's Association? The MOD claims its holds copyright on the cards and that it can do what it wishes with them. I'd argue that these cards are part of the nation's heritage. They are public records, and I'd remind the MOD that the descendants of WW1 soldiers pay their taxes. The cards remind us of the enormous sacrifice and loss incurred by men and women in this country during WW1, and of their bravery in adversity. They enable the children and grandchildren of those who died, and those who survived, to find out some of the lost details of their forebears. To save the cards we must take action. We're instituting a campaign to urge the Minister of Defence, Geoff Hoon, and the Director of the National Archives, Sarah Tyacke, to prevent the destruction of these records straight away. Address your letter to us and we'll pass it on to these authorities: Rt Hon Geoff Hoon & Sarah Tyacke Save the Medal Index Cards c/o Your Family Tree 30 Monmouth Street Bath BA1 2BW Alternatively, send an email headed 'Save the Medal Index Cards' to us at <yfted@futurenet.co.uk>. Do it now - the records are due to be destroyed in April. Garrick Webster, Editor, Your Family Tree" Link to comment Share on other sites More sharing options...
Guest Simon Bull Posted 13 March , 2005 Share Posted 13 March , 2005 Although we all feel passionate about this, I would urge all interested parties to exercise restraint whilst negotiations continue. I have it on impeccable authority that people well known to us who can offer officialdom a credible solution to this "problem" are doing their utmost to rescue the cards - apparently with a good deal of success. I for one am offering them my quiet support at the moment - still concerned about the fate of this archive treasure of course - but placing my trust in people I know will move heaven and earth in this cause. Good luck to them. Hi Ian Bearing in mind destruction appears to be scheduled for April, any further news yet? Thanks for your help. Simon Bull Link to comment Share on other sites More sharing options...
ianw Posted 13 March , 2005 Share Posted 13 March , 2005 Simon, I am trying to find out the current state of play at the moment. Obviously, I have no direct knowledge of what is going on behind the scenes. Rest assured I will pass on any gen soonest - be it good or bad. Hoping for the best. Ian Link to comment Share on other sites More sharing options...
ianw Posted 13 March , 2005 Share Posted 13 March , 2005 I have just had word back from someone close to the negotiations. They continue and our man is pretty positive about things. Unfortunately, I can't say that any sort of formal announcement is imminent. I remain concerned but backing the negotiators. Yours with fingers crossed . Ian Link to comment Share on other sites More sharing options...
Guest Simon Bull Posted 14 March , 2005 Share Posted 14 March , 2005 Thanks Ian - good of you to keep us updated re this. Regards Simon Link to comment Share on other sites More sharing options...
Nick Cooper Posted 15 March , 2005 Share Posted 15 March , 2005 The following was posted to the soc.genealogy.britain newsgroup (original via Google here), purportedly a response from the MoD to someone who enquired about the desruction of the MICs: Dear XXXX Thank you for your email and for your concern. I trust this explains the situation regarding the WW1 medal cards: In 1985, the Public Record Office, now The National Archives, began microfilming the alphabetical card index to the First World War Army medal rolls. The front of the cards was microfilmed, with the originals remaining in Ministry of Defence (MOD) custody. The National Archives now makes that index available to the public in microfiche here at Kew and also via our website online http://www.documentsonline.nationalarchives.gov.uk/ The MOD now has no further administrative use for the cards, and so they and we have offered the original cards to a number of institutions, museums etc. So far, none of the institutions approached has wished to take the cards, largely on account of the huge transfer and storage costs (and set of course against the fact that almost all the information they contain is available online). The cards are contained in 143 cabinets, each 5' 10" tall / 14" wide / 2' deep, each weighing around 175 kg. The reverse side of the index cards has not been copied as the vast majority of them are blank. A very small percentage has something written on the reverse, and in some, but not in all cases, this was the address to which the medals were sent. Sampling has found soldiers' addresses on less than two cards in three hundred and the resources required to identify and extract that small percentage of cards from within the total collection (5-6 million cards) cannot be justified. Notwithstanding the incompleteness of the First World War soldiers' records due to World War 2 bombing, in many cases that same home address will be found within the man's service or pension documents preserved at The National Archives, or indeed on the Commonwealth War Graves Commission's website http://www.cwgc.org The MOD will therefore shortly destroy the cards, this being the only realistic option. I am sorry that this is probably not the reply you will have hoped to receive, but I hope that this explanation will at least help you to understand the reasons behind the decision. Yours sincerely Paul Sturm Public Services Development Unit - - - - Hmm.... "less than two cards in three hundred"? Does that mean they checked two hundred cards and only found one with something on the back - i.e. 0.3%? And yet if that's the case, how can they authoratatively state that the same addresses appear elsewhere in record series that we know to be vastly imcomplete (CWGC aside, that is)? Link to comment Share on other sites More sharing options...
Chris P Posted 16 March , 2005 Share Posted 16 March , 2005 This is just a tiny point, in a big sea of importance, but several years ago I printed out at Kew, all my relevant family cards. Looking them up again online, I find some of which I have hard copies of, are not actually available on line........missing! They cannot provide an answer, save a standard reply that all are available that survived. That clearly is not the case. For me in particular, it seems I will hold the only surviving copies.......Appropriate emails have been sent! Chris.p. Link to comment Share on other sites More sharing options...
Kate Wills Posted 16 March , 2005 Share Posted 16 March , 2005 We have digital images of Magna Carta. Why not toss that on the bonfire and save the inconvenience of storage and security. How arrogant to assume that our current high tech enables us to dispense with origanal documents. In a few years another method will displace current technology, and then another, and then what..? Link to comment Share on other sites More sharing options...
ianw Posted 16 March , 2005 Share Posted 16 March , 2005 Chris, Not a small point at all ! It supports the point made by Kate to a degree. Ian Link to comment Share on other sites More sharing options...
Guest Posted 16 March , 2005 Share Posted 16 March , 2005 Chris is quite correct. There are many Medal Index Cards that cannot be traced online. One officer was searched for by 3 individuals online and on a subsequent check of the fiche at NTA the card was available. NTA were contacted regarding this particular omission. After a day or so they replied saying that a member of their staff had had no problem finding this man online first go!! A fellow researcher checked six online and found three. All six are available on Fiche at NTA!! Lawrence Link to comment Share on other sites More sharing options...
Guest Posted 16 March , 2005 Share Posted 16 March , 2005 INDIAN ARMY MEDAL INDEX CARDS NOT TO BE PRESERVED!! There are also Medal Index Cards for the Indian Army during the Great War. Whether or not it is all issues to the Indian Army I dont know but I have been told they exist by a member of NTA who has been to the Army Medal Office at Droitwich. THESE APPARANTLY WILL NOT BE MICROFICHED DUE TO THE COST INVOLVED. I assume that this means they are also due for destruction. Hopefully they have not already been destroyed. Lawrence Link to comment Share on other sites More sharing options...
Stephen Nulty Posted 17 March , 2005 Share Posted 17 March , 2005 I noted that the story was reported in the Daily Mail yesterday, complete with a quote from Paul Reed. However it just appeared as a "filler", rather than the usual "Why Oh Why" Daily Mail story. Still, I suppose everything helps. Link to comment Share on other sites More sharing options...
Neil_York Posted 17 March , 2005 Author Share Posted 17 March , 2005 I've just received a letter from my Labour MP Mr Eric Illsley. Dear Mr York Thank you for your recent e-mail of the 24th February 2005 the contents of which I have noted. I apologise for the delay in replying to your e-mail which is due to an oversight on my part. I am writing to the Ministry of Defence on the issues you raised with me and will write to you further in due course. Yours sincerely Eric Illsley MP Link to comment Share on other sites More sharing options...
ianw Posted 17 March , 2005 Share Posted 17 March , 2005 I am given to understand that some good news may be forthcoming in the not too distant future. So I am still on tenterhooks with fingers crossed but hoping that the good guys will triumph ! Link to comment Share on other sites More sharing options...
charlesmessenger Posted 17 March , 2005 Share Posted 17 March , 2005 I was at the monthly meeting of the Surrey WFA last night and this topic was raised by the Chairman. I have the impression that the WFA is now getting involved in the issue. The main problem seems to be finding somewhere with sufficient space to store the cards. Charles M Link to comment Share on other sites More sharing options...
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